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Renew memberships for a PAST membership year

Renew a past year of membership(s) for a specific member unintentionally left off a roster.

Why renew a membership for a past membership year?

Occasionally members are inadvertently left off the membership roster. It happens. Many times, the oversight is not discovered until the member starts his or her state degree or American degree application. For that reason, past memberships can be renewed retroactively and submitted through the approval process. Chapter leaders can renew memberships for the past two years and state leaders can renew memberships for the past four years.

Begin in the roster system under Manage Memberships.

Use Search and Advanced Search to locate the membership(s).

  1. Select Student or Alumni – The default is Student unless you only have Alumni responsibilities
  2. Click the Gray X Icon to clear the Membership Year field – The default is the current year
  3. Verify your Chapter is selected – Your chapter should be the default unless you manage multiple chapters
  4. In Advanced Search, narrow your search results by one or more of the following:
    • FFA ID
    • First Name and Last Name – Entered partially or completely
  5. Click Search
Tip

If your search does not produce the desired results, try narrowing or expanding your results by changing the search parameters. Example: Try different spelling variations of the first and last name.

With all memberships located for the specified member, you will be able to determine which year(s) of membership is missing.

Tip

It may be helpful to sort the grid by the Membership Year(s) column.

With the missing year(s) of membership identified, you can now retroactively renew the membership(s) for a past year.

  1. Select one of the existing Memberships
  2. Scroll down to Actions
  3. Under Actions, click the Gray X Icon to clear the Membership Year field – The default is the current year
  4. Click the Gray Down Triangle Icon to open the Membership Year drop-down menu
  5. Select the missing past Membership Year
  6. Click the Gray Down Triangle Icon to open the Membership Type drop-down menu
  7. Select a Membership Type
  8. Click Renew Membership(s)
  9. Click OK to approve the action and watch for a green success message at the top of the screen

Chapter leaders can renew memberships for the past two membership years. State leaders can renew memberships for the past four membership years.

With the membership(s) renewed, you can now submit the membership(s) for state approval.

  1. Select the checkbox for the renewed Membership(s)
  2. Scroll down to Actions
  3. Under Actions, click Submit Membership(s) to State
  4. Click OK to approve the action and watch for a green success message at the top of the screen

Additional help: Renew memberships for a current, past or future membership year (PDF)

Updated on March 18, 2019

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