This article outlines the process for adding a new FFA Alumni and Supporters chapter to the profile and roster systems.
Important things to know before starting
Application
Before you begin, the chapter leaders must complete the Application for Chartering/Reactivating an FFA Alumni and Supporters Chapter (an editable PDF) and meet all state and national requirements.
Access the application and other important details.
FFA.org Login
An FFA.org login is required. If you don’t have one, you will need to create one.
View the instructions for creating an FFA.org login.
Access Level
To create or reactivate a chapter, you need appropriate access to the profile and roster system, such as a Lead Alumni Staff or Alumni Administration role.
If you don’t have the proper role, contact the National FFA Alumni and Supporters at alumni@ffa.org.
Notifications
To receive updates via email or mobile text during the process, you must have the Lead Alumni Staff role and be opted in to receive notifications. You can manage your notification preferences by going to My Profile.
There are limited options for the Alumni Administration role.
Part 1 – Ensure the chapter does not already exist
Before adding a chapter, go to Chapter/State Profile Search and search for the chapter to make sure it doesn’t already exist in our system.
Learn how to search for a chapter.
If you find the chapter but it is inactive, it’s best to reactivate it rather than create a new one.
Switch to the process for reactivating a chapter.
Part 2 – Complete the online form
After ensuring the chapter is new, go to Create/Reactivate Alumni and Supporters Chapter in your Alumni State Profile. Click Start a New Chapter to open the New Chapter Form and initiate the chapter creation process. Complete each section of the form and submit it.
View the details of the form.
Part 3 – Review by national
After you submit the form, the National FFA Membership Team will double-check to ensure the chapter is new and that the chapter name aligns with national naming conventions. In some cases, they may edit the chapter name. Should you have any questions, email membership@ffa.org.
Part 4 – Final review by state
Once the national review is complete, the application is sent back to you for final approval. You will receive an email or text message if you have opted in for notifications. Click the link provided in the message to review and approve. Alternatively, you can go to the Approvals section of your Alumni State Profile.
Part 5 – Chapter is created
After you provide your final approval, the system performs the following actions:
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Assign the chapter’s official Chapter ID
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Create the chapter’s profile
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Add the chapter to the roster system
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Send notifications
Notifications will go out to the following:
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Lead Alumni Staff – to inform them that the chapter creation process is complete (must opt in)
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Primary Alumni Leader identified on the form – inviting them to log in and request administrative access for the new chapter
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Teachers/advisors of the FFA chapters selected on the form (traditional alumni chapters only) – inviting them to link their chapter to the new alumni and supporters chapter
Part 6 – Annual Fee
The following morning, the annual fee details are generated (traditional chapters only) and made available in the Manage Batches section of the roster system. Shortly after, a notification is sent to the chapter’s alumni leaders and advisors, informing them that the fee details are posted and ready for payment. Each year, the chapter must pay the annual fee before July 31.